What is a Nationally Coordinated Criminal History Check?
A Nationally Coordinated Criminal History Check (also known as a Police Check, Police Clearance, Criminal History Check) is conducted with your informed consent to determine your suitability for a position of trust, specified field of endeavour or as required by legislation. A Nationally Coordinated Criminal History Check contains your personal information, and police information that is disclosable about you, according to the purpose of your check.
How do I apply for a Police Check?
Applying for a Police Check is a 3-step process and takes approximately 3 - 5 minutes to complete:
Complete the Police Check application onlineYou will be asked to complete information such as all names you have been known by, 5 years of residential address history, date of birth and contact details.
You will need access to a scanner or a mobile device with a camera to upload your Identification Documents.
Receive your Police Check
On average, 70% of application results are returned within 24 hours from the day the application is received. However, some applications can be flagged as requiring further review and may take up to 15 business days. We aim to stay within these general timeframes, however, there are some circumstances (which are beyond our control) where applications may take longer to process. We can only lodge your application once we have received all required documents.
For urgent needs, please contact Veritas Check and we will endeavour to assist you.
We can only lodge your application once we have received all required documents.
Which states do you provide Police Checks for?
Police Checks cover all Australian States and Territories and are accepted Australia Wide.
How much does a Police Check cost? What forms of payment do you accept?
The price for a Nationally Coordinated Criminal History Check for employment purposes starts at $53.00. The price for a volunteer starts at $23.00.
Police Check certificates are sent in digital form (PDF). You can purchase a hard copy certificate for an additional $9.95. Hard copy certificates can only be posted to an Australian postal address.
We accept Visa and MasterCard payments.
Can I purchase a Hard Copy Certificate after I have submitted my online application?
Yes, you can. Hard Copy Certificates purchased after you have submitted your online application are $13.95 . To purchase a Hard Copy Certificate after you have submitted your online application, give us a call on 1300 VERITAS (1300 837 482).
Are there any age restrictions for a Police Check?
You must be at least 16 years old to undergo a Police Check through Veritas Check. Anyone under the age of 18 must have consent of a parent, guardian or legal representative.
How long is a Police Check valid for?
Police Checks are point in time checks and are current as of the date of issue. A Police Check has no period of validity; it is up to employers and organisations discretion to determine the period of time for which they will accept a Police Check.
What forms of identification are required to support my application?
Minimum identity requirements
You must provide four documents with your completed form to confirm your identity:
- One commencement document to confirm your birth in Australia or arrival in Australia
- One primary and two secondary documents to show the use of your identity in the community
The documentation you provide must include evidence of your full name and date of birth and a photograph of you. The commencement and primary documents provided must include a photo of you. If your commencement and primary documents do not include a photograph you must submit a passport-style photograph certified by a person listed in Schedule 2 of the Statutory Declarations Regulations 1993 (Cth).
You will need access to a scanner or a mobile device with a camera to upload your ID documents.
At least 1 'Commencement of Identity' document
- Full Australian Birth Certificate (not an extract/birth card)
- Australian Citizenship Certificate
- Australian Passport (not expired/cancelled)
- Australian Visa (current at time of entry to Australia as a resident or tourist)
- Certificate of Evidence of Resident Status (government issued)
- Certificate of Identity issued by the Department of Foreign Affairs and Trade (DFAT) to refugees and non-Australian citizens for entry to Australia
- Document of Identity issued by DFAT to Australian citizens or persons who have the nationality of a Commonwealth country for travel purposes
- ImmiCard issued by the Department of Immigration and Border Protection that enables the cardholder to prove their visa and/or migration status and enroll in services
At least 1 'Primary Use in the Community' document
- Current Australian Drivers Licence, learner permit or provisional licence issued by a state or territory, showing a signature and/or photo and the same name as claimed
- Australian Marriage Certificate issued by a state or territory (church or celebrant-issued certificates are not accepted)
- Foreign/International Passport issued by a country other than Australia with a valid entry stamp or visa
- Proof of Age or Photo Identity Card issued by an Australian government agency in the name of the applicant, with a signature and photo (must be current)
- Shooters or Firearms Licence showing a signature and photo (not minor or junior permit or licence, must be current)
- Student Identification Card (current) with a signature or photo (for persons under 18 years of age with no other Primary Use in Community Documents)
At least 2 'Secondary Use in the Community' documents
- Academic Transcript from an Australian university (certified)
- ASIC (Aviation Security Identification Card)
- Australian Defence Force Photo Identity Card
- Australian or State/Territory Photo Identification Card (government issued)
- Australian Secondary Student Photo Identity Document
- Australian Tertiary Student Photo Identity Document
- Bank Card
- Bank Statement
- Centrelink Health Card or Veteran’s Affairs Card (evidence of right to an Australian government benefit)
- Certificate of Identity issued by the Department of Foreign Affairs and Trade (DFAT)
- Consular Photo Identity Card issued by the Department of Foreign Affairs and Trade
- Credit Card
- Credit Reference Check
- Document of Identity issued by DFAT
- Enrolment with the Australian Electoral Commission
- Foreign Government Issued Documents (e.g. Foreign Drivers Licence)
- Medicare Card
- MSIC (Maritime Security Identification Card)
- Police Force Office Photo Identification Card
- Private Health Insurance Card (Australian)
- Rates Assessment Notice or ATO Assessment Notice
- Security Guard or Crowd Control Photo Licence
- Trade Association Card (Australian)
- Trusted Referees Report
- United National Convention Travel Document Secondary
- Utility bill (Australian only, must show name and address)
Change of name
If you provide identity documents using a former name, you must provide evidence of your name change. This means providing a change of name certificate issued by the Australian Registry of Births, Deaths and Marriages or an Australian marriage certificate issued by a state or territory, in addition to your four identity documents. Church or celebrant-issued certificates are not accepted.
Special provisions for proof of identity
The ACIC recognises that in exceptional circumstances you may not be able to meet the minimum proof of identity requirements. Please contact Veritas Check to assess your ability to meet the requirements and determine the most suitable method to confirm your identity.
What happens once my check is submitted to the Australian Criminal Intelligence Commission (ACIC)?
Using a matching algorithm, your name(s), gender and date of birth are run against a central database to find potential matches with people who have Police History Information. An immediate result of ‘No Disclosable Court Outcomes’ will be released to Veritas Check if no matches are found.
If there is one or more potential matches found, a referral is sent to relevant police agencies for assessment. A potential match may be found if you or someone with similar details to yours is on the database. The relevant police agency will then manually process your check to determine if your details are a match or not. If the police determine that the referral is not a match, ‘No Disclosable Court Outcomes’ will be released.
If a match is confirmed, the police will assess the Police History Information to determine what details can be released, taking into account the category and purpose of the check and any relevant legislation and/or release policies. Results will indicate 'Disclosable Court Outcomes', listing the relevant details, which may include: charges; court convictions, including penalties and sentences; findings of guilt with no conviction; court appearances; good behaviour bonds or other court orders; matters awaiting court hearing; or traffic offences.
How long will it take to process my Police Check application?
As soon as we receive your results they will be emailed to you instantly. On average, 70% of application results are returned within 24 hours from when we receive your application and upload it to Australian Criminal Intelligence Commission (ACIC) . In some cases, ACIC can flag applications as requiring further review. These applications may take up to 15 business days to complete. We can only lodge your application once we have received all required documents.
For urgent needs, please contact Veritas Check and we will endeavour to assist you.
Visit the ACIC's FAQ: 'How long will my check take?' for more information.
Why has my check been referred to the police?
When your check is submitted to the Australian Criminal Intelligence Commission (ACIC), your name, date of birth and gender are checked against a central database of names to find potential matches with people who have Police History Information.
If you have a common name (for example Michael Smith or Amandeep Singh), or your name is similar to someone that has Police History Information, your application will be manually reviewed by the police for further investigation. The relevant police agency will then manually process your check to determine if your details are a match or not.
Some police agencies have higher workloads or hard copy records that require manual processing which may delay your application.
Can I check the progress of my Police Check?
You can track the progress of your Police Check application on the Track page. You will need your Reference Number, which would have been emailed to you after you completed the application online and email address. If your check has been processed and is ready to download, you will be able to download your Police Check . A copy of your Police Check is sent to the email supplied in your application.
Are there any types of Police Checks you cannot process?
Veritas Check can only process checks for employment or volunteer purposes. Before ordering a Police Check, you should consult with the relevant industry body organisation or employer to determine which Police Checks they will accept.
We cannot process checks for Visa, Citizenship or Immigration purposes. If you require an Australian Federal Police (AFP) Police Check for Visa, Citizenship or Immigration purposes, you can apply for one at https://www.afpcheck.com. Please visit the Department of Immigration and Border Protection website if you require more information.
What is included on my Police Check Certificate?
A Police Check Certificate lists your Disclosable Court Outcomes and pending charges (subject to relevant spent convictions/non-disclosure legislation and/or information release policies).
Disclosable Court Outcomes means the record of court convictions and findings of guilt, to which provisions of relevant spent convictions/non disclosure legislation and/or information release policies have been applied.
The type and amount of information that is released will depend upon the category and purpose of the check, as well as the jurisdiction where convictions are recorded (and vetted). Spent convictions legislation or information release policies will be applied to this process by vetting police agencies.
The result of your check will either be:
- No Disclosable Court Outcomes (NDCO)
- there is no Police History Information (PHI) that is held or that can be released
- Disclosable Court Outcomes (DCO)
- PHI exists that can be released to the submitting organisation. The PHI may
- court convictions, including any penalty or sentence
- findings of guilt with no conviction
- court appearances
- good behaviour bonds or other court orders
- pending matters awaiting court hearing
- traffic history
- PHI exists that can be released to the submitting organisation. The PHI may include:
- No Disclosable Court Outcomes (NDCO)
What does 'supervised contact', 'unsupervised contact' and 'no contact' mean?
Supervised contact means direct or indirect contact with children or vulnerable groups, with supervision.
Unsupervised contact means direct or indirect contact with children or vulnerable groups, without supervision.
No contact means no direct or indirect contact with children or vulnerable groups.
A vulnerable group is a child or an adult who is disadvantaged or in need of special care, support, or protection because of age, disability, or risk of abuse or neglect, or accessing a service provided to disadvantaged people.
Why don't I always receive the same results on my Police Check Certificate?
As the National Police Checking Service operates in a national environment, the police history information disclosed can depend on Commonwealth, State and Territory legislation and/or information release policies such as Spent Convictions legislation. This means that information disclosed to your agency may depend on:
- The purpose of the check;
- The accredited agency’s co-ordinating police agency (eg. where agency’s head office is domiciled); and
- Any relevant State or Territory legislation and/or policies regarding police history information release.
How will I receive my Police Check?
A digital copy of your Police Check will be sent via email. You will also be able to download your Police Check online on the Track page. If you chose to receive a Hard Copy of your Police Check, it will be posted to the postal address supplied.
What is the process to dispute a police check result?
Applicants who wish to dispute information recorded on their Police Check should contact Veritas Check. You will be asked to outline the reasons for the dispute and provide documentation to support your claims.
Disputes can be raised when:
- the police information released does not belong to you
- part of the police information does not belong to you
- the police information belongs to you, but the details are inaccurate
- the police information belongs to you, but should not have been released
Once you provide Veritas Check with the reason for the dispute and documentation to support your claims, we will lodge your dispute into a national database for further investigation.
The police agencies responsible for the release of information on your police check result will investigate the dispute and determine an appropriate outcome. The police agencies may request further information to support their investigation.
Once the dispute has been concluded, Veritas Check will be advised of one of the following outcomes:
Successful dispute outcome
The dispute has been successful and the police check result will be amended.
Unsuccessful dispute outcome
The dispute has been unsuccessful and the result will remain the same. You may challenge this outcome and additional documentation may be collected to support the challenge.
Veritas Check will advise you of the dispute outcome.
Note: Due to privacy concerns, the ACIC may not be able to provide Veritas Check with specific detail about why the dispute was unsuccessful.
How long are Police Check results kept for?
Veritas Check will retain Police History Information for 12 months. As a Australian Criminal Intelligence Commission (ACIC) requirement, all Police History Information is destroyed after 12 months. You are able to obtain a copy of your Police Check results within 12 months of issue, after this period, a new Police Check application will be required.
Who are the Australian Criminal Intelligence Commission (ACIC)?
ACIC is an Executive Agency responsible for developing and maintaining national information-sharing services between state, territory and federal law enforcement agencies. ACIC works in partnership with Australia’s police agencies to provide services that allow police to easily share information with each other across state and territory borders.
How can I verify my result?
As we provide your Police Check via email, Veritas Check offers an online verification tool.
There are two ways to verify a digital Police Check:
- Scan the QR code with your mobile device.
- Visit the Verify page by entering your unique Certificate Number and Access Code.